How do I add my virtual class sessions with Microsoft Teams?

Starting in the October 2022 quarter, we will no longer be using the Collaborate Classroom & Recordings tool. The new tool for the virtual classroom is Microsoft Teams Meetings. Please follow these steps for each ONL course or any NFC course that also meets regularly online:

TASK 1 - Setting up a Content page with virtual class session information

  1. In Content, add a module called “Virtual Classroom." Shift module up to under “Start Here” module in the left-side menu.
  2. Click into Virtual Classroom
  3. Create/Upload > Create a File > Title: Virtual Class Session Information
  4. Copy and add the following text:

All virtual class sessions and recordings can be accessed through the Microsoft Teams widget on the course homepage. To join a session, click on the title of this class in the Course Home widget and go to Calendar from the Teams app left-side menu. You can also join from your Outlook Calendar. All recordings will be available for 90-days in this course Team under "Posts" and/or in your Teams Activity feed.

Here is a list of when we will be meeting in the virtual classroom:

  • Week 1 10/12/22  6:00p - 7:00p
  • Week 2 10/19/22  6:00p - 7:00p
  • Week 3 10/26/22  6:00p - 7:00p
  • Week 4 11/2/22  6:00p - 7:00p 
  • Week 5 11/9/22  6:00p - 7:00p

5. Adjust list to reflect your session information (choose Edit HTML to update)

TASK 2 - Using the Microsoft Teams widget to set up your virtual classroom (in sections only!)

  1. Watch the Using Teams Meetings for the Virtual Class training to familiarize yourself with Commonly Asked Questions (starting 0:00) and Using the Microsoft Teams widget to set up your virtual classroom (starting 19:00).
  2. On your section's Course Home, click Create Course Team
  3. Edit Settings > place a checkmark in “Automatically add instructors to all channels.” (DO NOT check “Create a team for each section”) > click Create Course Team
    Place a checkmark in Automatically add instructors to all channels.
  4. Click on the Course Team name to be redirected to Teams to setup your virtual class sessions
  5. Inside this Course Team, use Schedule a meeting in the top right to set up recurring sessions for the quarter that is connected to this course's Classlist. Once created, it will show up here in Posts and Recordings will automatically be added to Files. DO NOT select the Calendar icon from the left menu as it takes you outside of this Course Team to your Personal Calendar.
  6. Create recurring sessions when possible (yellow box showing generic naming and recurrence setting). Single sessions can also be created as needed.
  7. Faculty and students can access virtual class session from Teams > Calendar or Outlook. Recordings will be added automatically into the Course Team > Files.